Showing posts with label Time Management Skills. Show all posts
Showing posts with label Time Management Skills. Show all posts
Wednesday, October 7, 2015
Make Time Management Effective
Managing time for college students is such a tough thing to do. College life is full of challenges and burdens that should be dealt with properly and systematically. There are many things college students must accomplish for them to reach their dreams.
Every college student should balance all the aspects of his or her life. It is important to give attention to these aspects of living for if not, the equilibrium of living will change.
Every college student should balance his or her academic and social life. Proper time management is necessary in order to perform all the responsibilities and tasks that are in their shoulders.
Practicing proper time management is difficult and it entails a lot of adjustments and preparations. It is along process.
However, with advices and tips on how to make it effective, surely, it would be easy to realize. The following are some advices and tips on how to make time management effective and proper.
• One of the most important aspects of time management is goal setting. Goal setting is one of the keys to success. In here, you should determine the things that you really want to accomplish.
These are the things that you want to accomplish for short period and long period of time like things you want to be done in a day, a week, a month or months, semester or even for years.
In setting goal, it should be remembered that set only those that are realistic and achievable. Do not set goals that are impossible to realize. This will only make you frustrated.
• Organization is equal to the importance of setting goal in making time management effective. When you are organized, it ensures and helps you achieve the goals you have set in a timely manner.
Through proper organization of tasks, you are informed constantly about the things, which need to be accomplished, and when they should be done. One way of organization is by making calendar. Make calendars that maybe of daily, weekly or monthly basis.
This calendar should include classes, study time, club meetings, social events, and many other things and activities that should be accomplished and should be done to make the calendar more effective, you should include assignment due dates so missing a deadline will be impossible.
You should always follow the calendar you have with you. This will help you develop a routine in regular basis and you are learning how to manage time properly.
• Prioritization is also an important thing in time management. It is important to prioritize the tasks and the things that you need to accomplish.
Prioritization entails figuring it out if what among the tasks are the most important and the least important and what tasks should be done first and what should be done later. It necessary to stay focused on the tasks and things that are most important.
It is also important to accomplish one fist before moving to the next ones. Doing things and tasks together at one point in time might be more of a burden for you. This kind of tasking will frustrate and make you feel tired and lazy.
• Avoid procrastination. The main downfall in trying to achieve effective time management is procrastination. Procrastination is putting off the things that you should be doing or accomplishing now.
The reasons for procrastination is the lack of clear goals, underestimating the difficulty of the tasks, underestimating the time required to complete the tasks, unclear standards for the task outcomes, feeling as the tasks are imposed on you from outside, and having indefinite tasks.
This should be avoided in order for you to mange time properly. You can avoid procrastination by setting predetermined goals and by prioritizing them.
• Utilization of spare minutes is a big thing in effective time management. Spare minutes should be utilized in things that are worthy and useful.
Do not waste even single minute. For example if you are waiting for your professor for not arriving at time, instead of waiting and doing nothing, consider reading assignments from other classes and begin thinking about the topic for other subjects.
When you accomplish small tasks with your spare time, you will notice that you have extra time to complete the large tasks when you actually start on them.
Following advices and tips on how to make time management effective and proper is quite tough, but dedication is present, nothing is impossible.
Top 10 Time Management Tips That Will Change Your Life
If you want to make real changes in your life, you must first start by learning how to efficiently manage your time. Anyone who knows how to manage time will also know how to manage life. Good time management is on the right priorities, just after it is created to the proper management of your life. The quality of your life depends on intelligent management of your time and not by the amount of energy you consume on what you are doing.
Do you always feel out of time and you can not do what is scheduled?
Do you always feel that you do not have enough time for yourself?
Do you feel that you are living and working in stressful environment without any positive results?
If the answer to either of the above questions is yes, then it is time to change your life and start spending your time wisely and efficiently. You have to promise yourself that you will be more organized and focused on your goals and that you will use for your own good time.
1. Mastering the list of things you have to do (to-do lists)
To-do lists are a good and efficient should include the tasks and activities you today and tasks that must be completed in the near future. For each item in the list, you have to determine when and how much time you need to complete. Repetitive tasks can be scheduled for specific days where you have a great time to complete.
You should not underestimate the importance of planning your duties. A good plan and can accurately give you greater control of your time. You have to realize what is important to you and place it in the top order in your list.
2. Create a plan of SMART (Specific-Measurable-Achievable-Reasonable-Timeline)
Plan the most difficult task at the beginning of each week so that you will be more relaxed towards the end of the week and before the weekend. A difficult task better scheduled at the beginning of the week (Monday or Tuesday), while the tasks that are more mechanical or routine around mid-week, and the approaching end of the week (Thursday and Friday) when you could be a little more free and relaxed because on both days this has piled up fatigue and stress as a result of work in the previous days.
3. Learn to set your priorities
You must learn how to efficiently organize your priorities. The most important task should be ranked higher in the list. Try to apply the Pareto principle in which 80% of your achievement produced by 20% of your business. In other words, try to work smart and simple. Do not overlook your important tasks to achieve significant results.
4. The key to successful time management is delegation
The key to successful time management is delegation. Do not try to complete all the tasks alone. Know which tasks can be completed by others and delegate the work to them. This is the only way in which you can have the time needed to handle the tasks that are really important to you. At the same time, what you choose to do, do it right the first time to save time because doing repetitive work. Experience has shown that the time you need to redo your work will be spent more time than you need to do the job right from the start. Delegation is an art that can provide many benefits for people who have to do a lot of activities.
5. Do not be afraid to say 'NO'
You must learn to occasionally say NO and refuse tasks that you can not do. If you run out of time and feel stressed, then it is better to decline the invitation to go lunch or a family dinner. You must realize that you are not under obligation to shorten everything in an instant. You must learn to choose the tasks that you really want to do or that need to be resolved.
6. Divide a long stint in smaller events
Another technique that will help you in time management is to break up long tasks that you normally do not want to do or are too difficult to be some activities that are smaller and more manageable. It will manage both stress and your time. You, for example, can spend 10 minutes each day to work on a task that is not pleasant or long. By using this approach, gradually you will have some progress, you will feel better and eventually you will be able to complete activities quickly rather than continuously postpone it.
7. Perfectionism takes time
You should try to avoid perfection. Struggling without end in seeking perfection for trivial things is a waste of time and will not give you enough time to handle the tasks that are more useful and perhaps more fun.
8. Know where your time more productively
It is normal that your performance is not the same all the time. There are times when you are more productive while at other times your productivity declined for various reasons. This phase can occur on the same day. Assuming that you work 8 hours a day, it gives you about 1,800 hours per year. Discover the period of time that you are more productive and at that time try to handle the most difficult tasks.
9. Try not to delay matters for later
You need to learn to cope with any task and problem when it needs to be addressed. Try not to delay action for another time, because under time pressure you are more likely to make a mistake and make the wrong decision.
10. Avoid things that can distract you
During business hours, try to find moments where no one can interfere with your activities. If you have an open door policy, you may have to shut it down occasionally. If someone comes into your office when you have a task that must be completed, gently resist his request and schedule another time to meet with them.
Time management is a skill that takes time to master so start working with it! In the end, time management will give you the extra time you need to be able to enjoy what is most important to you and change your life for the better.
Do you always feel out of time and you can not do what is scheduled?
Do you always feel that you do not have enough time for yourself?
Do you feel that you are living and working in stressful environment without any positive results?
If the answer to either of the above questions is yes, then it is time to change your life and start spending your time wisely and efficiently. You have to promise yourself that you will be more organized and focused on your goals and that you will use for your own good time.
1. Mastering the list of things you have to do (to-do lists)
To-do lists are a good and efficient should include the tasks and activities you today and tasks that must be completed in the near future. For each item in the list, you have to determine when and how much time you need to complete. Repetitive tasks can be scheduled for specific days where you have a great time to complete.
You should not underestimate the importance of planning your duties. A good plan and can accurately give you greater control of your time. You have to realize what is important to you and place it in the top order in your list.
2. Create a plan of SMART (Specific-Measurable-Achievable-Reasonable-Timeline)
Plan the most difficult task at the beginning of each week so that you will be more relaxed towards the end of the week and before the weekend. A difficult task better scheduled at the beginning of the week (Monday or Tuesday), while the tasks that are more mechanical or routine around mid-week, and the approaching end of the week (Thursday and Friday) when you could be a little more free and relaxed because on both days this has piled up fatigue and stress as a result of work in the previous days.
3. Learn to set your priorities
You must learn how to efficiently organize your priorities. The most important task should be ranked higher in the list. Try to apply the Pareto principle in which 80% of your achievement produced by 20% of your business. In other words, try to work smart and simple. Do not overlook your important tasks to achieve significant results.
4. The key to successful time management is delegation
The key to successful time management is delegation. Do not try to complete all the tasks alone. Know which tasks can be completed by others and delegate the work to them. This is the only way in which you can have the time needed to handle the tasks that are really important to you. At the same time, what you choose to do, do it right the first time to save time because doing repetitive work. Experience has shown that the time you need to redo your work will be spent more time than you need to do the job right from the start. Delegation is an art that can provide many benefits for people who have to do a lot of activities.
5. Do not be afraid to say 'NO'
You must learn to occasionally say NO and refuse tasks that you can not do. If you run out of time and feel stressed, then it is better to decline the invitation to go lunch or a family dinner. You must realize that you are not under obligation to shorten everything in an instant. You must learn to choose the tasks that you really want to do or that need to be resolved.
6. Divide a long stint in smaller events
Another technique that will help you in time management is to break up long tasks that you normally do not want to do or are too difficult to be some activities that are smaller and more manageable. It will manage both stress and your time. You, for example, can spend 10 minutes each day to work on a task that is not pleasant or long. By using this approach, gradually you will have some progress, you will feel better and eventually you will be able to complete activities quickly rather than continuously postpone it.
7. Perfectionism takes time
You should try to avoid perfection. Struggling without end in seeking perfection for trivial things is a waste of time and will not give you enough time to handle the tasks that are more useful and perhaps more fun.
8. Know where your time more productively
It is normal that your performance is not the same all the time. There are times when you are more productive while at other times your productivity declined for various reasons. This phase can occur on the same day. Assuming that you work 8 hours a day, it gives you about 1,800 hours per year. Discover the period of time that you are more productive and at that time try to handle the most difficult tasks.
9. Try not to delay matters for later
You need to learn to cope with any task and problem when it needs to be addressed. Try not to delay action for another time, because under time pressure you are more likely to make a mistake and make the wrong decision.
10. Avoid things that can distract you
During business hours, try to find moments where no one can interfere with your activities. If you have an open door policy, you may have to shut it down occasionally. If someone comes into your office when you have a task that must be completed, gently resist his request and schedule another time to meet with them.
Time management is a skill that takes time to master so start working with it! In the end, time management will give you the extra time you need to be able to enjoy what is most important to you and change your life for the better.
How To Teach Students On Time Management
When you were a child, you never give importance to time. You were idle
most of the time, reclining in bed, watch TV programs for so many
hours, and sometimes amuse yourself with video games. As you become
older, you will be remembering the things that you have accomplished.
And you realized that you have not really achieved anything worthwhile.
One of our most priceless resources is Time. It is something that you can no longer reclaim, once you lost it. You should make use of your time intelligently. The reason is for your growth and improvement as a person. You always take a look for the wonderful memories and actions, which you have fulfilled. Remember that a well spent time is more precious than gold. Hence, the need for time management.
Do you consider time management a basic concern for your students? What are some of the obstacles which them to finish their assignments from school? Time management is indeed a problem for students.
Usually, it is due to their hectic schedules and social obligations from their peers. There are still very few people who could master this skill of time management. However, it a general need for everyone especially if you are aspiring to achieve something in school, work and other personal endeavors.
Students are supposed to manage their schedule properly. They are expected to attend their classes, perform their homework at home. Students should not postpone and entertain some distractions and interruptions. Otherwise, they will not be able to accomplish their academic obligations. Most of the time, these are difficult to fulfill them.
However, do not feel bad about it. It is not the end of everything. You are not alone in this situation. Don’t you know that majority of adults have the same problems on how to manage their time? There is still room for improvement. What is necessary now is to reevaluate how you have been coming up with your daily activities and to modify them.
The students cannot do it alone. There is a need for somebody to teach and guide them. Based from the regular class schedule, there are some activities for time management, which are integrated to the subject itself. One example is the “beat the clock lessons.” We have the lesson called “time monsters”
The students will work in teams for two minutes so as to see in their lives the time monsters (time wasters) in a sheet of paper. Aside from that, they will learn the acronym “CHOICE”.
· Compare all your activities you would like to achieve
· How you will be affected by your choice later on.
· Order all your priorities in life.
· Inscribe in your planner your desired schedule.
· Carry out whatever desired plan you have formulated.
· Enjoy every moment of your life as you manage your time.
There are some questions for discussion, like for example, the meaning of the word “procrastination” Some tips for time management are also provided according to whatever category you belong.
We have several essential principles of Time Management wherein students can use.
· List down all the things you are supposed to do everyday.
· You should know what is the most conducive time for you to study.
· The difficult subjects must be studied first.
· Make use of your spare time.
· There should be proper distribution of learning and practice.
· The surroundings must be favorable for studying.
· Do not be afraid to say no to somebody if it affects your schedule.
· You should combine some activities so as to save time.
· Allot some time for relaxation and entertainment.
· You should have the required number of hours for sleeping and eat your food properly.
· You should know your body clock so as to identify the best time for you to work.
· Make it a habit to review your notes daily.
· You should inform your friends about your schedule in order to avoid distractions.
· Always be a taskmaster as you schedule your activities properly.
· Do not waste your time by worrying about something that you are expected to be doing, just do it.
· You should always keep things in their proper perspective.
· You can entrust a responsibility when it is proper.
· Relax and be calm always
· Avoid being a perfectionist.
· You are supposed to question everything that is included in your schedule.
· Be a fast reader and be selective with what you read.
· Make use of a calendar.
One of our most priceless resources is Time. It is something that you can no longer reclaim, once you lost it. You should make use of your time intelligently. The reason is for your growth and improvement as a person. You always take a look for the wonderful memories and actions, which you have fulfilled. Remember that a well spent time is more precious than gold. Hence, the need for time management.
Do you consider time management a basic concern for your students? What are some of the obstacles which them to finish their assignments from school? Time management is indeed a problem for students.
Usually, it is due to their hectic schedules and social obligations from their peers. There are still very few people who could master this skill of time management. However, it a general need for everyone especially if you are aspiring to achieve something in school, work and other personal endeavors.
Students are supposed to manage their schedule properly. They are expected to attend their classes, perform their homework at home. Students should not postpone and entertain some distractions and interruptions. Otherwise, they will not be able to accomplish their academic obligations. Most of the time, these are difficult to fulfill them.
However, do not feel bad about it. It is not the end of everything. You are not alone in this situation. Don’t you know that majority of adults have the same problems on how to manage their time? There is still room for improvement. What is necessary now is to reevaluate how you have been coming up with your daily activities and to modify them.
The students cannot do it alone. There is a need for somebody to teach and guide them. Based from the regular class schedule, there are some activities for time management, which are integrated to the subject itself. One example is the “beat the clock lessons.” We have the lesson called “time monsters”
The students will work in teams for two minutes so as to see in their lives the time monsters (time wasters) in a sheet of paper. Aside from that, they will learn the acronym “CHOICE”.
· Compare all your activities you would like to achieve
· How you will be affected by your choice later on.
· Order all your priorities in life.
· Inscribe in your planner your desired schedule.
· Carry out whatever desired plan you have formulated.
· Enjoy every moment of your life as you manage your time.
There are some questions for discussion, like for example, the meaning of the word “procrastination” Some tips for time management are also provided according to whatever category you belong.
We have several essential principles of Time Management wherein students can use.
· List down all the things you are supposed to do everyday.
· You should know what is the most conducive time for you to study.
· The difficult subjects must be studied first.
· Make use of your spare time.
· There should be proper distribution of learning and practice.
· The surroundings must be favorable for studying.
· Do not be afraid to say no to somebody if it affects your schedule.
· You should combine some activities so as to save time.
· Allot some time for relaxation and entertainment.
· You should have the required number of hours for sleeping and eat your food properly.
· You should know your body clock so as to identify the best time for you to work.
· Make it a habit to review your notes daily.
· You should inform your friends about your schedule in order to avoid distractions.
· Always be a taskmaster as you schedule your activities properly.
· Do not waste your time by worrying about something that you are expected to be doing, just do it.
· You should always keep things in their proper perspective.
· You can entrust a responsibility when it is proper.
· Relax and be calm always
· Avoid being a perfectionist.
· You are supposed to question everything that is included in your schedule.
· Be a fast reader and be selective with what you read.
· Make use of a calendar.
Tuesday, October 6, 2015
Important Things to Remember with Time Management for College Students
To all college students, one of the main differences of high school
students from them is the eagerness to successfully handle their own
time. If you start educating yourself with time management, you have a
great advantage over other college students.
Parents are not always there to discipline you about being on time and the responsibilities of keeping a schedule. They are not at all times available to scold when you are about to go to school late.
Remember, college students are not locked up in a room (detention, remember?) when they are late in class. Actually, there are professors who do not even notice if you are present on their class or not.
There are many social events that are happening in college that students do to fill up their calendar making them sometimes forget their academic responsibilities. This is a period in our lives that we can live as adults but sometimes forget to remember that adults have responsibilities to think about.
Obviously, your fresh liberty can be very costly, with failing marks and running expensive college costs keeping you from achieving your ambitions.
Time management for college students is what you need. It is one of the most important moves in a successful preparation to lead a better existence after college. It is necessary to organize one’s time properly and the only plan is not to be an incompetent and a perplexed person while in college.
Time management is not only necessary just to create a good name at a future job, but it is as well a requirement for a disciplined and orderly future.
The answer to successful time management is by being able to become your self’s supervisor. Instead of being dependent on your professors and parents, you have to become independent from now on.
One of the main obstructions to time management is deciding to delay or postpone important things for trivial matters. But, the simplest means to prevent delay is to being able to determine what you want and what you want to accomplish each day.
• Keep your lasting objectives within your reach.
Make a plan to reach your objectives. You know where you are. You think of the possible ways that you can use to take you to your destination.
• List all the things that you know
Use a timetable to record your class schedules, social activities, and pastimes. When a future event is postponed or is reset for the next month, put it in a blank space in your timetable.
• Decide the things you want to do tomorrow before the day ends.
You can use a to-do record for your everyday activities. Set the planned activities into their proper time and consider the rest of record.
• Make your plan work
Sometimes, it is simpler to finish a work and directly deal with what we believe is a disruption. Still, there are times disruption progresses into rich clients. Follow your plan. If some things require your consideration, put it into your timetable or if you think it is an emergency and needs urgent attention, ensure you reschedule your present task.
• Do the things that seems to be difficult for you
Once the difficult task is done, the rest of your task will seem easier for you. But, if the difficult task is the one that stops you from starting, then begin with something simpler to encourage yourself that you can do it afterwards.
• Break things down to the unreasonable
Separating big homework into tiny parts will make it simpler to include them into your timetable. Also, you can pick your achievements as you complete each stage. It is more pleasing to think about what you have finished successfully than it is to worry over the things left for you to finish.
• Rules were made to be changed
Give yourself time to become flexible. Allow yourself to deal with disruptions in your timetable. Also, designate time to do the task, make some time to enjoy yourself as well. Plan for leisure activities and think of them as essential ingredients of your day it can provide you with something to work on and study seriously and with priorities.
• Keep in mind, tomorrow is always there to welcome you
Like other skills and abilities, it takes time to know how to correctly handle your time. Even the most proficient in time management has days when they do not properly meet their scheduled plans.
If you have failed once, it is not a reason for you to give up on time management. What you can do is to collect the pieces and begin a new schedule the following day.
Check your timetable at the end of the week to know the things that work for you and did not work.
Just make sure to follow your timetable always to have a great time management in each day of your college life.
Parents are not always there to discipline you about being on time and the responsibilities of keeping a schedule. They are not at all times available to scold when you are about to go to school late.
Remember, college students are not locked up in a room (detention, remember?) when they are late in class. Actually, there are professors who do not even notice if you are present on their class or not.
There are many social events that are happening in college that students do to fill up their calendar making them sometimes forget their academic responsibilities. This is a period in our lives that we can live as adults but sometimes forget to remember that adults have responsibilities to think about.
Obviously, your fresh liberty can be very costly, with failing marks and running expensive college costs keeping you from achieving your ambitions.
Time management for college students is what you need. It is one of the most important moves in a successful preparation to lead a better existence after college. It is necessary to organize one’s time properly and the only plan is not to be an incompetent and a perplexed person while in college.
Time management is not only necessary just to create a good name at a future job, but it is as well a requirement for a disciplined and orderly future.
The answer to successful time management is by being able to become your self’s supervisor. Instead of being dependent on your professors and parents, you have to become independent from now on.
One of the main obstructions to time management is deciding to delay or postpone important things for trivial matters. But, the simplest means to prevent delay is to being able to determine what you want and what you want to accomplish each day.
• Keep your lasting objectives within your reach.
Make a plan to reach your objectives. You know where you are. You think of the possible ways that you can use to take you to your destination.
• List all the things that you know
Use a timetable to record your class schedules, social activities, and pastimes. When a future event is postponed or is reset for the next month, put it in a blank space in your timetable.
• Decide the things you want to do tomorrow before the day ends.
You can use a to-do record for your everyday activities. Set the planned activities into their proper time and consider the rest of record.
• Make your plan work
Sometimes, it is simpler to finish a work and directly deal with what we believe is a disruption. Still, there are times disruption progresses into rich clients. Follow your plan. If some things require your consideration, put it into your timetable or if you think it is an emergency and needs urgent attention, ensure you reschedule your present task.
• Do the things that seems to be difficult for you
Once the difficult task is done, the rest of your task will seem easier for you. But, if the difficult task is the one that stops you from starting, then begin with something simpler to encourage yourself that you can do it afterwards.
• Break things down to the unreasonable
Separating big homework into tiny parts will make it simpler to include them into your timetable. Also, you can pick your achievements as you complete each stage. It is more pleasing to think about what you have finished successfully than it is to worry over the things left for you to finish.
• Rules were made to be changed
Give yourself time to become flexible. Allow yourself to deal with disruptions in your timetable. Also, designate time to do the task, make some time to enjoy yourself as well. Plan for leisure activities and think of them as essential ingredients of your day it can provide you with something to work on and study seriously and with priorities.
• Keep in mind, tomorrow is always there to welcome you
Like other skills and abilities, it takes time to know how to correctly handle your time. Even the most proficient in time management has days when they do not properly meet their scheduled plans.
If you have failed once, it is not a reason for you to give up on time management. What you can do is to collect the pieces and begin a new schedule the following day.
Check your timetable at the end of the week to know the things that work for you and did not work.
Just make sure to follow your timetable always to have a great time management in each day of your college life.
How to Create Time Management Effective
Managing time for college students is such a tough thing to do. College
life is full of challenges and burdens that should be dealt with
properly and systematically. There are many things college students must
accomplish for them to reach their dreams.
Every college student should balance all the aspects of his or her life. It is important to give attention to these aspects of living for if not, the equilibrium of living will change.
Every college student should balance his or her academic and social life. Proper time management is necessary in order to perform all the responsibilities and tasks that are in their shoulders.
Practicing proper time management is difficult and it entails a lot of adjustments and preparations. It is along process.
However, with advices and tips on how to make it effective, surely, it would be easy to realize. The following are some advices and tips on how to make time management effective and proper.
• One of the most important aspects of time management is goal setting. Goal setting is one of the keys to success. In here, you should determine the things that you really want to accomplish.
These are the things that you want to accomplish for short period and long period of time like things you want to be done in a day, a week, a month or months, semester or even for years.
In setting goal, it should be remembered that set only those that are realistic and achievable. Do not set goals that are impossible to realize. This will only make you frustrated.
• Organization is equal to the importance of setting goal in making time management effective. When you are organized, it ensures and helps you achieve the goals you have set in a timely manner.
Through proper organization of tasks, you are informed constantly about the things, which need to be accomplished, and when they should be done. One way of organization is by making calendar. Make calendars that maybe of daily, weekly or monthly basis.
This calendar should include classes, study time, club meetings, social events, and many other things and activities that should be accomplished and should be done to make the calendar more effective, you should include assignment due dates so missing a deadline will be impossible.
You should always follow the calendar you have with you. This will help you develop a routine in regular basis and you are learning how to manage time properly.
• Prioritization is also an important thing in time management. It is important to prioritize the tasks and the things that you need to accomplish.
Prioritization entails figuring it out if what among the tasks are the most important and the least important and what tasks should be done first and what should be done later. It necessary to stay focused on the tasks and things that are most important.
It is also important to accomplish one fist before moving to the next ones. Doing things and tasks together at one point in time might be more of a burden for you. This kind of tasking will frustrate and make you feel tired and lazy.
• Avoid procrastination. The main downfall in trying to achieve effective time management is procrastination. Procrastination is putting off the things that you should be doing or accomplishing now.
The reasons for procrastination is the lack of clear goals, underestimating the difficulty of the tasks, underestimating the time required to complete the tasks, unclear standards for the task outcomes, feeling as the tasks are imposed on you from outside, and having indefinite tasks.
This should be avoided in order for you to mange time properly. You can avoid procrastination by setting predetermined goals and by prioritizing them.
• Utilization of spare minutes is a big thing in effective time management. Spare minutes should be utilized in things that are worthy and useful.
Do not waste even single minute. For example if you are waiting for your professor for not arriving at time, instead of waiting and doing nothing, consider reading assignments from other classes and begin thinking about the topic for other subjects.
When you accomplish small tasks with your spare time, you will notice that you have extra time to complete the large tasks when you actually start on them.
Following advices and tips on how to make time management effective and proper is quite tough, but dedication is present, nothing is impossible.
Every college student should balance all the aspects of his or her life. It is important to give attention to these aspects of living for if not, the equilibrium of living will change.
Every college student should balance his or her academic and social life. Proper time management is necessary in order to perform all the responsibilities and tasks that are in their shoulders.
Practicing proper time management is difficult and it entails a lot of adjustments and preparations. It is along process.
However, with advices and tips on how to make it effective, surely, it would be easy to realize. The following are some advices and tips on how to make time management effective and proper.
• One of the most important aspects of time management is goal setting. Goal setting is one of the keys to success. In here, you should determine the things that you really want to accomplish.
These are the things that you want to accomplish for short period and long period of time like things you want to be done in a day, a week, a month or months, semester or even for years.
In setting goal, it should be remembered that set only those that are realistic and achievable. Do not set goals that are impossible to realize. This will only make you frustrated.
• Organization is equal to the importance of setting goal in making time management effective. When you are organized, it ensures and helps you achieve the goals you have set in a timely manner.
Through proper organization of tasks, you are informed constantly about the things, which need to be accomplished, and when they should be done. One way of organization is by making calendar. Make calendars that maybe of daily, weekly or monthly basis.
This calendar should include classes, study time, club meetings, social events, and many other things and activities that should be accomplished and should be done to make the calendar more effective, you should include assignment due dates so missing a deadline will be impossible.
You should always follow the calendar you have with you. This will help you develop a routine in regular basis and you are learning how to manage time properly.
• Prioritization is also an important thing in time management. It is important to prioritize the tasks and the things that you need to accomplish.
Prioritization entails figuring it out if what among the tasks are the most important and the least important and what tasks should be done first and what should be done later. It necessary to stay focused on the tasks and things that are most important.
It is also important to accomplish one fist before moving to the next ones. Doing things and tasks together at one point in time might be more of a burden for you. This kind of tasking will frustrate and make you feel tired and lazy.
• Avoid procrastination. The main downfall in trying to achieve effective time management is procrastination. Procrastination is putting off the things that you should be doing or accomplishing now.
The reasons for procrastination is the lack of clear goals, underestimating the difficulty of the tasks, underestimating the time required to complete the tasks, unclear standards for the task outcomes, feeling as the tasks are imposed on you from outside, and having indefinite tasks.
This should be avoided in order for you to mange time properly. You can avoid procrastination by setting predetermined goals and by prioritizing them.
• Utilization of spare minutes is a big thing in effective time management. Spare minutes should be utilized in things that are worthy and useful.
Do not waste even single minute. For example if you are waiting for your professor for not arriving at time, instead of waiting and doing nothing, consider reading assignments from other classes and begin thinking about the topic for other subjects.
When you accomplish small tasks with your spare time, you will notice that you have extra time to complete the large tasks when you actually start on them.
Following advices and tips on how to make time management effective and proper is quite tough, but dedication is present, nothing is impossible.
Seven Important Time Management Activities for High School Students
Creating a time management is kind of like just the same as setting a
budget. Just as the aim of a budget is to place an organization on your
money, your aim in time management is to recover the management of your
time.
In schools, you are requested to do more tasks, frequently by different teachers or supervisors who do not care about the other tasks that you are doing. It only depends to you on how you will manage all your works in order for you to finish them on the time provided to you.
Perhaps, you would also want to some time to enjoy your being youth and lead a fulfilling and complete life.
Here are some tips in which you can use in order for you to beat all of your deadlines and have a systematized and well managed time table.
1. For the next week, have a printed record of all your activities. Put in your record the time you will appropriate for each activity, what are the types of activity that you should do and how long you usually take to get them done. Arrange all these data in any manner you desire, but ensure you put all of your available time to be budgeted. You should also make sure to put in your record the time when you are not busy or doing anything.
2. Study how you will organize your time. Then, try to think of the following:
• What have you observed it?
• Have you completed all the task given to you before or on the deadlines. For instance, have you already finished your homework?
• Were you able to attend other things that you like aside from your obligations at school?
• Were you able to do all your duties at home?
• Do you still have time for your friends?
• What are the things that you like to do but have no time at all to do it?
Once, you have answered the above questions, try to think of the ways on how you can make your time management more effective.
3. Try to look for more information on the internet. There are many search engines that can help you improve your time organization.
4. Select or plan your own table to utilize to put a schedule for yourself for the whole week. Be sure that you spare some time for leisure and work. Be sensible in your anticipations. Try your schedule for one whole week, have a precise documentation of each activity.
5. Let your classmates know about your timetable. If they too have a timetable, evaluate the differences of your table if possible. Try to know the good sides of each table and know how the schedules work.
6. Change is the only thing in a person’s life that is permanent. What you used to do during your spare time may not be the same thing that you will do in six months or a year from now. If you have a winter game that you are joining in, you know that when the winter ends, your schedule will definitely change.
If you are engaged in a school activity or any theatrical presentation, it is expected that you will be busier before the performance date than you are at the start of the rehearsals.
Take a look at the big picture before doing anything else. What do you think will your schedule for the following year look like? Choose the dates on that schedule and conjure a calendar that you can follow.
7. Make a timetable for the next five weeks. Make sure to put any alterations you expect due to your leisure activities and other events that have seasons and peak times. Utilize the schedule and be ready to do remarks on it when the five weeks is over.
How was it? Do not be negative in going back and ensure that the resources are scheduled or look beyond for other resources.
For high school students, it is always expected that they will have a busy time for studies and for playtime. However, no matter how hectic the schedule may be, it is still important that one have an appropriate time management in order to have a direction.
In schools, you are requested to do more tasks, frequently by different teachers or supervisors who do not care about the other tasks that you are doing. It only depends to you on how you will manage all your works in order for you to finish them on the time provided to you.
Perhaps, you would also want to some time to enjoy your being youth and lead a fulfilling and complete life.
Here are some tips in which you can use in order for you to beat all of your deadlines and have a systematized and well managed time table.
1. For the next week, have a printed record of all your activities. Put in your record the time you will appropriate for each activity, what are the types of activity that you should do and how long you usually take to get them done. Arrange all these data in any manner you desire, but ensure you put all of your available time to be budgeted. You should also make sure to put in your record the time when you are not busy or doing anything.
2. Study how you will organize your time. Then, try to think of the following:
• What have you observed it?
• Have you completed all the task given to you before or on the deadlines. For instance, have you already finished your homework?
• Were you able to attend other things that you like aside from your obligations at school?
• Were you able to do all your duties at home?
• Do you still have time for your friends?
• What are the things that you like to do but have no time at all to do it?
Once, you have answered the above questions, try to think of the ways on how you can make your time management more effective.
3. Try to look for more information on the internet. There are many search engines that can help you improve your time organization.
4. Select or plan your own table to utilize to put a schedule for yourself for the whole week. Be sure that you spare some time for leisure and work. Be sensible in your anticipations. Try your schedule for one whole week, have a precise documentation of each activity.
5. Let your classmates know about your timetable. If they too have a timetable, evaluate the differences of your table if possible. Try to know the good sides of each table and know how the schedules work.
6. Change is the only thing in a person’s life that is permanent. What you used to do during your spare time may not be the same thing that you will do in six months or a year from now. If you have a winter game that you are joining in, you know that when the winter ends, your schedule will definitely change.
If you are engaged in a school activity or any theatrical presentation, it is expected that you will be busier before the performance date than you are at the start of the rehearsals.
Take a look at the big picture before doing anything else. What do you think will your schedule for the following year look like? Choose the dates on that schedule and conjure a calendar that you can follow.
7. Make a timetable for the next five weeks. Make sure to put any alterations you expect due to your leisure activities and other events that have seasons and peak times. Utilize the schedule and be ready to do remarks on it when the five weeks is over.
How was it? Do not be negative in going back and ensure that the resources are scheduled or look beyond for other resources.
For high school students, it is always expected that they will have a busy time for studies and for playtime. However, no matter how hectic the schedule may be, it is still important that one have an appropriate time management in order to have a direction.
Thursday, June 6, 2013
Time Management: Tips to Reduce Stress and Improve Productivity
Do you find yourself overwhelmed by the number and complexity of projects that need to be completed at work each day? As the day flies by, do you often feel as if you haven't paid enough attention to each task because other tasks keep landing on your desk, co-workers interrupt you with questions or you can't get it all organized?
You probably know that managing your time effectively will help you get more done each day. But it has important health benefits, too. By managing your time more wisely, you can minimize stress and improve your quality of life.
But how do you get back on track when organizational skills don't come naturally? To get started, choose one of these strategies, try it for two to four weeks and see if it helps. If it does, consider adding another one. If not, try a different one.
- Plan each day. Planning your day can help you accomplish more and feel more in control of your life. Write a to-do list, putting the most important tasks at the top. Keep a schedule of your daily activities to minimize conflicts and last-minute rushes.
- Prioritize your tasks. Time-consuming but relatively unimportant tasks can consume a lot of your day. Prioritizing tasks will ensure that you spend your time and energy on those that are truly important to you.
- Say no to nonessential tasks. Consider your goals and schedule before agreeing to take on additional work.
- Delegate. Take a look at your to-do list and consider what you can pass on to someone else.
- Take the time you need to do a quality job. Doing work right the first time may take more time upfront, but errors usually result in time spent making corrections, which takes more time overall.
- Break large, time-consuming tasks into smaller tasks. Work on them a few minutes at a time until you get them all done.
- Practice the 10-minute rule. Work on a dreaded task for 10 minutes each day. Once you get started, you may find you can finish it.
- Evaluate how you're spending your time. Keep a diary of everything you do for three days to determine how you're spending your time. Look for time that can be used more wisely. For example, could you take a bus or train to work and use the commute to catch up on reading? If so, you could free up some time to exercise or spend with family or friends.
- Limit distractions. Block out time on your calendar for big projects. During that time, close your door and turn off your phone, pager and email.
- Get plenty of sleep, eat a healthy diet and exercise regularly. A healthy lifestyle can improve your focus and concentration, which will help improve your efficiency so that you can complete your work in less time.
- Take a time management course. If your employer offers continuing education, take a time management class. If your workplace doesn't have one, find out if a local community college, university or community education program does.
- Take a break when needed. Too much stress can derail your attempts at getting organized. When you need a break, take one. Take a walk. Do some quick stretches at your workstation. Take a day of vacation to rest and re-energize.
Ask for professional help
If you're too frazzled to think about trying any of these tips, it's time to ask for help. Does your life feel totally out of control? If so, contact your employee assistance program (EAP) at your workplace for assistance, or discuss your situation with your doctor.
Time Management in the Workplace - Slow Down and Still Get More Done
Do you
know what an overworked machine looks like? It functions at its optimum level
right before it finally breaks down.
Has
your life turned into one big race to beat the clock? Does it feel like no
matter what you do, you can never seem to catch up?
Being
on overdrive leads us to belief that we are being more productive. As a
Result, Time Management in the Workplace Suffers.
Instead,
step back and slow down. Slowing down allows you to plan so you can do more
with less effort and time. Listed below are useful strategies for time
management in the workplace, which you can use to ease yourself out of overdrive,
yet still be as productive as you want to be.
Time
Management Strategy #1 - Learn to delegate tasks. Whenever possible, delegate less important errands,
especially repetitive tasks that can be done by a lower level staff member or
assistant. Assigning minor tasks to others gives you extra time to take care of
the more important projects and assignments, especially those that are critical
for decision making and those that impact the bottom line.
Delegation
not only saves you time, but money as well. The less time you waste on petty
errands, the more time and money you can save by focusing on the bigger goals. Of
course, there will always be tasks that require your attention and personal
touch, so focus on those tasks yourself.
Time
Management Strategy #2 - Brainstorm. Hold meetings with your staff to brainstorm better time
management in the workplace techniques. Remember, heed smart ideas and give
credit where it is due. Otherwise employees will be unwilling to share their
ideas in the future.
Time
Management Strategy #3 - Go for a Walk. Slowing down means clearing your mind from the cluttering
effects of your office. By eliminating these distractions, your mind is freed
up so you can focus better, be more creative, and hence, be more productive.
In the
workplace, it is easy to find ourselves falling into a fast track routine. However,
the fast track might not be the right track. Instead of the fast track, focus
on the smart track.
The smart track is to slow down,
relax, and plan ahead on ways you can save time.
The Consequences of Inefficient Time Management on the Work of the Average Office Employee
The
present days globalized high stakes society requires us to do a lot more. It
requires us to generate continuously better overall results.
If you
are to be able to deliver more you may either spend a longer time or maybe you
could study time management skills and boost your effectiveness.
The
Way I Doubled My Effectiveness
Several
years ago I'd been granted the honor to start a new office for my employer.
I went
from a common manager role to finding myself in charge of advertising, hiring,
sales and all of the fun administrational duties that is included in it.
I know
what you're thinking, delegate!
I
started working my regular 8 to 5 but recognized I simply couldn't keep up.I
had no choice but to work for longer and longer, very quickly I worked from
7:30 to 10 every single day (On weekends it was enough with 9-17).
I spoke
with my managers but the only thing they could do was offer some tips
concerning how to work faster, I spoke with my friends who advised me to give
up.
Luckily
I got advice from one of my clients to read about time management.
I read
books by Stephen Covey, Brian Tracy and David Allen. I began delivering better
and better returns. I could start returning home earlier and earlier, in the
beginning 9 pm then 8 pm, 7 and then finally at 5 pm like my associates.
The
strategies listed below are those that rescued me. You could be using some
right now, however, if you are not using all of them, test them out and you
will start seeing an improvement in how much you can deliver.
Plan
Your Weeks
Begin
by writing down whatever you are aware of will have to be carried out
throughout the week (this list can be stored, as the standard week looks
largely the same), next, I plan it all out.
What do
I do Monday, what Tuesday et cetera.
I have
got a standard plan for what I do each day and can from there organize it to
make me be as efficient as possible.
The
ABC Method - Organizing Your Days
Prioritization
is the bread and butter of time management. Choosing your most crucial job and
staying with it until it is completely finished could help you save numerous of
time.
There
are 5 forms of jobs (in order of priority).
A -
Tasks with severe long-term repercussions.
They're
jobs that, if done, could have a great impact on your long run achievement.
B -
Tasks with moderate long run consequences
C -
Minor long-term consequences
D -
Tasks that should be assigned to other people.
E -
Tasks that must be eradicated.
They
could actually have a damaging effect on your long term if completed.
Each
morning check out the tasks you have planned for the day and allocate them a
letter.
Begin
with your most important task and work through the list
The
Bottom line
You'll
deliver better results which will help you progress forwards swiftly in your
job.
Monday, April 8, 2013
The Three Top Timely Tips to Improve Your Energy
It's fascinating to explore
what captures people's imagination each year. These 3 topics received an
overwhelmingly positive response:
3 Top Timely Tips
1. Mastering All 6
Essential Stages of Change Helps Maintain Effective Time Choices.
Understanding Prochaska's
model about 6 stages of change can help prepare you to undergo profound changes
in tumultuous times. Here are a few tips:
· Pay close attention
to dissatisfaction - it may be your first signal that important changes need to
be made.
· Let your
understanding of what's needed evolve over time. Weighing pros and cons
thoroughly helps you foresee long-term consequences and prepare accordingly.
· Never confuse
initiating with maintaining change. And allocate enough time and energy to turn
fresh choices into healthy habits.
2. Revitalize Your Productivity and Enthusiasm by Using "The 3 Gratitudes" Exercise.
"The 3 Gratitudes
Exercise" demonstrates your profound power to transform your energy
immediately. Each night, right before sleep, list at least 3 things you feel
grateful for. These blessings can be anything you notice and appreciate. Review
and learn from your lists. Your actual power in the here and now evolves in
significant ways:
· You become more
alive to the miracle of the moment.
· You discover what
you appreciate, and what you routinely overlook.
· You build your
capacity to express gratitude, which enriches relationships.
3. Establish Boundaries to Safeguard Your Time and Energy.
Boundaries are absolutely
essential to enact effective time management skills. They hold your priorities
and protect them from others' demands and distractions. And, you can learn to
set and maintain effective boundaries through practice and repetition. Here are
3 reasons that this discipline is worth all the assertiveness and social skills
it requires!
· Strong boundaries
build confidence and focus. Saying no to distractions is saying yes to your
priorities. Once you have firmly committed to your plans, you gain essential
traction to move through your day.
· You shape your life
through your boundaries. Assuming this level of responsibility for your time
choices multiplies your chances for success! And you won't feel overextended.
· Setting boundaries
can be a risk that clarifies important relationships. Clearly stating what you
will and will not do can inspire others to be more straightforward, too. Notice
how freeing it is to stop second-guessing what people really mean!
Understanding the dynamics
of change, intensifying your awareness of what inspires your gratitude and
learning how to say no are phenomenal energy boosters. Use them to build trust
in yourself and in the world around you, as you become more congruent, more
aware and more focused.
Now, what can you do today
to transform your relationship with time?
Article Source: EzineArticles
Twenty One Ways to Manage Your Time Way More Effectively
With improved time
management skills we can make the shift from reactive to pro-active; we can set
goals and have the time to work towards them. It's no secret that those of us
who can manage our time better, get more things done.
When one has the time to
give priority to the issues in our daily business or private lives that need
urgent attention, the stress levels drop & we're able to manage our
resources in a more effective manner.
Here's 21 Ways to
Dramatically Improve Your Time Management Skills
1. Be decisive
2. Set clear goals &
objectives
3. Set a daily work plan,
the night before
4. Prioritise tasks using A
- B - C - D then re-prioritise A tasks using 1 - 2 - 3 to identify the most
urgent
5. Separate the urgent from
the important
6. Use the law of enforced
efficiency, what is the highest value use of your time?
7. Use the 80/20 rule to
improve your time management skills by identifying the tasks that will have the
greatest benefit & do those first
8. Develop stamina &
high energy through regular exercise & diet
9. Develop single-handling
skills to concentrate on one task at a time
10. Eat the ugly toad
first, do the hardest thing first up
11. Organize your workspace
by using the acronym TRAF: Toss - Refer - Action - File
12. Use travel time to
listen to educational CD's & prepare work schedules
13. Develop expertise in
key tasks through practice & repetition
14. Work in real time, at a
fast tempo & develop an ongoing sense of urgency
15. Time management skills
generally improve automatically when you learn to make decisions quickly, with
no ifs or buts
16. Re-engineer work
processes, map them out & identify what needs to be done and works towards
reducing the number of steps by 30%
17. Reinvent yourself once
a year. Identify what you need to do to become more productive because the only
constant in life is change
18. Ask yourself the
following on a regular basis - knowing what I know right now, would I do things
the same way
19. Set priorities;
identify what tasks you can procrastinate on, that is, the lower priorities can
wait. The 80% of tasks that have less value and only contribute 20% of the
productivity
20. Decide to work to live,
not live to work. This means working towards a balanced life. It's the quantity
of time on downtime and the quality of time at work to aim for
21. Be intensely action
orientated. It's acting & executing that generates results
There you have it, 21 ways
to improve YOUR time management skills. Implement just a few and you'll be way
ahead of the pack.
Article Source: EzineArticles
Sunday, April 7, 2013
Are You Tired of Making Excuses Yet
Contrary to disbelief, time
management skills can be learned and is open to everybody. With good time
management, an individual can maximize his time more fully, creatively, and
productively thus giving better control in life and in using time
Time management skills
refer to the ability of an individual to address personal time management
issues, solving them at the fastest and least time possible. Time management
skills also refer to the ability of a person to recognize these problems
related to time management.
Decisions Making
An essential part in time
management falls under decision making. Making good decisions are vital in
accomplishing goals. People often use this skill to reduce conflicts and solve
problems. Decision making is also considered as the focal component of time
management.
Good decision making
techniques can be summarized in the following outlines:
a. Recognizing the goal or
purpose of the decision. Identify what exactly are the problems that require
immediate action, and which problem can be less prioritized.
b. Problem related concerns. Try to visualize the scale of the problem, and the other issues involved.
c. Recognizing principles before creating alternatives. Not all problems sharing the same issue can be solved using similar solutions. Sometimes, problems differ in principles. So it's always best to identify first the principle that surrounds an issue before making any alternative fixes to avoid unprecedented and unnecessary errors.
d. Brainstorm and write a list of valid choices. An effective way to fully exercise your available options is by brainstorming and by making a long list of valid solutions.
e. Evaluate these choices base on their pro's and con's. Base your choice using your standards and evaluate each option by weighing their pros versus their cons.
b. Problem related concerns. Try to visualize the scale of the problem, and the other issues involved.
c. Recognizing principles before creating alternatives. Not all problems sharing the same issue can be solved using similar solutions. Sometimes, problems differ in principles. So it's always best to identify first the principle that surrounds an issue before making any alternative fixes to avoid unprecedented and unnecessary errors.
d. Brainstorm and write a list of valid choices. An effective way to fully exercise your available options is by brainstorming and by making a long list of valid solutions.
e. Evaluate these choices base on their pro's and con's. Base your choice using your standards and evaluate each option by weighing their pros versus their cons.
Procrastination
Procrastination happens
when a persons starts to develop a habit of marking or putting important tasks
off for unreasonable excuses.
Many people procrastinate.
Some suffer chronically while others suffer mildly. Procrastination is time
management's best enemy.
STEP 1: Accepting
There's literally no point
in denying this issue.
STEP 2: Dealing with
Procrastination
To effectively deal with
the issue, the following suggested issues should be addressed first in order to
move forward.
• Unpleasant Task - One
common reason why people procrastinate is because they find the task very
unpleasant so they try to avoid it as much as possible.
• Disorganized - It's no
surprise how organize people tend to finish off tasks quickly than those who
are disorganized in their work.
Article Source: EzineArticles
Five Time Wasters That Your Boss Never Tell You When Started Work
By minimize these time
wasters, you can at least save some your daily working time and enjoy your
working life too. Below are the 5 time wasters.
1. Temptation to React
to Interruptions
Every day in your work, you
receive all kinds of interruptions ie. phone calls, walk-in customers, e-mails,
urgent meetings and extra. Herbet Bayard Swope, first recipient of the Pulitzer
Prize once said "I can't give you a surefire formula for success, but I
can give you a formula for failure: try to please everybody all the time".
2. Always Say Yes
If are new to your job or
like to please your boss, you tend to accept whatever requests from your boss
without checking on your limit that you can handle. Another possible reason is
you may be scare to decline the request. This is will increase your workload,
working long hours and stress to yourself. The quality of your work may drop as
you are overworked and tired. Therefore, learn to say "NO".
3. Unorganized Workspace
and Uncomfortable Working Environment
Highly productive workers
work from clean and organized desk. Research shows thirty percent of the time
is been wasted looking for something that is been misplaced at somewhere.
Uncomfortable chair, obstruction and glare from your computer monitor will
increase stress to your work. Working long hour using non-ergonometric chair
can cause stress and back pain to you. You always have the right to ask for
more comfortable furniture and equipment to improve your working productivity.
4. Meeting
You may just attend meeting
when you are requested to. However, have you checked what the agenda of the
meeting are? Do you think there is something that you can contribute to the
meeting? Otherwise, just politely excuse yourself from attending the meeting.
5. Indecision and Poor
Decision Making.
One of the greatest time
wasters in workplace is in making decision. Indecision and poor decision making
will not just waste your time but others as well. Generally, 80% of decisions
should be made the first time they come up. Decision Making requires courage as
every decision has certain amount of risk of failure. The reward for mastering
decision making skill is great as all successful corporate leaders today are
firm decision makers.
"You don't get paid
for the hour. You get paid for the value you bring to the hour." - Jim Rohn
Article Source: EzineArticles
Subscribe to:
Posts (Atom)